Forms, Guidelines, & Procedures
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Below are links to documents commonly used with NC 4-H clubs. Please note that some forms are required for club orientation and for maintaining chartered status.
|4-H Member Enrollment is handled through 4-HOnline||4-H’er and volunteers should register in 4-HOnline.||4-HOnline & Annual Update|
|Medical Information and Informed Consent Form
|Required for all youth members. This is a part of the 4-HOnline Registration process. Needs to be updated annually||4-HOnline & Annual Update|
|4-H Code of Conduct and Disciplinary Procedures
|Required code of conduct for 4-H members. The enrollment form includes an acknowledgment signature of procedures. This is also part of the 4-HOnline enrollment.||Yes
Must provide initials on the enrollment form
|Declaration of Intent to Compete in County of Non-Residence||Ensures youth participates in the competitive 4-H program in only one county, although allowed to participate in non-residing county programs||No
Required on a provisional basis
|Overnight Sleeping rooms Guidelines||Guidelines for overnight accommodations for youth members||No
Required on a provisional basis
|Using the 4-H Name & Emblem||Guidelines for using the 4-H Name & Emblem||Yes|
|Religion & 4-H Youth Development Programs||National 4-H document: Guidelines for incorporating religion in 4-H programs||No|
|What is a 4-H Club?||National 4-H document: Fact sheet on basic 4-H Clubs from a National 4-H perspective||No|
|SS-4: Application for Club Employee Identification Number (EIN)||Federal IRS application for obtaining an EIN. EIN is required for opening a 4-H subsidiary account||Yes
*If handling finances
|All Reasonable Effort- Affirmative Action/4-HClub non-discrimination||Affirmative Action form must be signed by 4-H Club volunteers recognizing every effort has been made to include all youth||Yes|
|Starting a Club Checklist||‘Starting a club checklist’ should be used by the 4-H professional to ensure all steps have been taken in starting a new 4-H club. The checklist should be included in all county 4-H club files||No|
|Renewing the Club charter||‘Renewing the club charter checklist’ should be used by the 4-H professional to ensure all steps have been taken in renewing a club charter. The checklist should be included in all county 4-H club files||No|
|Disbanding Club checklist||‘Disbanding club charter checklist’ should be used by the 4-H professional to ensure all steps have been taken when a club disbands. The checklist should be included in all disbanded county 4-H club files||No|
|Club Finance Checklist||‘Club finance checklist’ should be used by the 4-H professional to ensure all steps have been taken with clubs handling funds. The checklist should be included in all county 4-H club files that handle finances||No|
|Charter Application||Charter application is used for new and renewing clubs when applying for a charter.||Yes|
|4-H Plan of Work||The 6-Month plan should reflect the club’s plan for the first 6 months of the club year.||Yes|
|NC 4-H Club Secretary Guide||This should be used as a guide for a Club Secretary||No|
|NC 4-H Club Treasurers Guide||This should be used as a guide for Club Treasurers||Yes|