Procedures, Guidelines, Authorizations, Consents & Waivers
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Collapse ▲New & Existing Forms
- UPDATED NC 4-H Youth Safety Compliance Policy & Best Practices Manual: Extension Professional’s Handbook (Updated 4-4-24)
- Reminder – 2024 Required Volunteer Supervision Rations: RULE OF TWO
Required Volunteer Supervision Ratios
- NEW 2024 – 2025 4-H Member Enrollment Packet (Paper Copy)
- 4-H Enrollment Packet 2023 / Spanish – PDF – Updated 1/9/23 *The 2024-2025 Packet is being translated and should be posted soon.
- NEW 2024– 2025 NC Shooting Sports Authorization & Consent Forms Packet (Paper Copy for both Youth & Adult Volunteers)
- NEW for 2024-2025: Youth & Adult Volunteers registering to participate in any 4-H Shooting Sports Club or Program as a participant and/or Volunteer must select the appropriate shooting sports discipline (i.e., rifle, etc.) when enrolling/re-enrolling in 4-HOnline. When a shooting sports discipline is selected, 4-HOnline automatically generates the required system consents/authorizations for completion.
- VIP: 4-H Shooting Sports Clubs are required to maintain on-site a signed “paper copy” of the “NC Shooting Sports Authorizations & Consent Forms” for every youth member and adult volunteer associated with the club. *The primary club leader must maintain a club notebook with these documents, member health forms, the club roster, calendar, etc.
- All 4-H Shooting Sports Volunteers are automatically considered Level 1 Volunteers, which requires completing the annual Minor Regulation Training (online) and a background screening once every three years (conducted by NCSU).
- NEW for 2024-2025: Youth & Adult Volunteers registering to participate in any 4-H Shooting Sports Club or Program as a participant and/or Volunteer must select the appropriate shooting sports discipline (i.e., rifle, etc.) when enrolling/re-enrolling in 4-HOnline. When a shooting sports discipline is selected, 4-HOnline automatically generates the required system consents/authorizations for completion.
- NEW 4-H Risk Management Checklist for Field Trips, Meetings and Events
- NEW: 4-H Risk Management & Incident Reporting Reference Guide / Operational Checklist (Long Version)
- NEW 2024 – 2025 4-H Volunteer Enrollment Packet (Paper Copy)
- NC 4-H Medication Administration Policy Permission Form
- NEW 4-H Minor Accident/Incident Report Form (Minor Behavior, Medical, Other that require a participant/county program report.)
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North Carolina 4-H Serious Accident and Incident Report Form (NCSU Department of Youth Programs & Compliance / Risk Management)
- NEW 4-H Ouch Report (Simple First-Aid Treatment Parental Notice)
- NEW 2024 4-H Camp Forms Packet and Guidance for 4-H Agents. Updated 11.27.2023
- NEW 2024 4-H Camp Forms Packet/ Spanish. Updated 11.27.2023
- NC 4-H Behavioral Guidelines for Guest Presenters and Non-University Entities (Not Registered in 4-HOnline) – (Updated Jan. 2024)
- NC 4-H Youth Transportation Waiver (Single Event – Paper Form)
- Vehicle Accident Report Form
- Declaration of Intent to Compete in a County of Non-Enrollment
- 4-H Volunteer Reference Check Form (Email version to be sent directly to applicant’s reference)
- 4-H Volunteer Reference Check Form (Phone version for Extension professionals use)
- 4-H Name and Emblem Usage Application Form
- NC 4-H Dress Code
- Guidelines for Using the 4-H Name and Emblem PDF
- 4-H Name and Emblem PPT
- Using the Name and Emblem [El Uso del Nombre y Emblema de 4-H]
- Permission Form to use the 4-H Clover
- Publications Order Form – NC A & T State
4-H Lodging Guidelines
- Overnight Sleeping Room Guidelines
- Overnight Sleeping Room Rule Form [Formulario de consentimiento para el padre/guardián sobre el reglamento de 4-H para asignar dormitorio para pasar la noche fuera de casa]
4-H Club Charters
- Click here for Chartering Guidelines and to order a 4-H Club Charter
- Click here for ordering Charter Seals Only